Government and Municipal Purchasing

Supplying public agencies

DOT Diamond Tools supplies diamond blades, core bits, cup wheels, concrete saws and core drilling equipment to cities, counties, school districts, utility authorities, transit agencies and state departments of transportation, as well as to the contractors working under them.

Public purchasing runs on documents. This page carries the ones a buyer normally needs before a requisition can be raised — our W-9, our remit-to address, our sales-tax position, what we accept as payment and who to call — so that you are not waiting on an email to start the process.

Supplier information

Supplier record — copy into your vendor file

• Legal name: DOT Diamond Tools
• Address: 770 SE 19th Ave, Suite 1, Deerfield Beach, FL 33441
• Phone: (701) 922-1526
• Email: info@dotdiamondtools.com
• Accounts and purchasing contact: Thomas J. Tobin, Founder and Diamond Tooling Specialist
• Business hours: 8:00 AM to 5:00 PM ET, Monday to Friday
• Payment terms offered: Net 30, subject to credit approval
• Quote turnaround: within one business day
• Business type: small business, based in Deerfield Beach, Florida

Federal registration. Our SAM.gov registration is in progress. Our UEI and CAGE code will be published on this page as soon as they are issued. Until then, please do not treat this business as an active federal registrant — we would rather tell you that plainly than have a requisition fail at award.

W-9

Most agencies cannot set up a vendor record or raise a requisition without a completed W-9. Ask and it is with you the same business day, together with our credit application — the two are normally filed as a pair.

If your system needs the form on your own template, or needs it sent directly to your vendor-maintenance team, email info@dotdiamondtools.com and we will complete and return yours.

Why it is sent rather than posted for download. A W-9 carries our tax identification number. We would rather hand it to a buyer we have spoken to than leave it on a public page for anything that scrapes the web. It has never delayed an order — ask in the morning and it is with you before lunch.

Sales tax and exemption certificates

We are registered to collect sales tax in Florida only. We are not currently registered in any other state. Buyers outside Florida may owe use tax in their own state on a purchase from us; your finance department will know how your entity handles that.

Exemption and resale certificates are accepted. If your entity is tax-exempt, or you are buying for resale, send your certificate to info@dotdiamondtools.com before your first invoice is raised and we will hold it on file against your account so it applies to every subsequent order rather than being re-sent each time.

Sales tax on an out-of-state purchase is a question for your own finance department or accountant, not for a supplier — this section describes our registration position, and is not tax advice.

Remit-to and payment methods

Payment is due on the terms shown on your invoice. Remit checks to:

We also accept ACH or bank transfer and wire transfer. Instructions for both are supplied with the invoice.

Card payments are not yet available. A merchant account is in underwriting and this page will be updated the day that changes.

A fraud note worth repeating to your AP team: we will never email you to say our bank details have changed. Any message that does is not from us. Verify by calling (701) 922-1526 before releasing a payment.

How to place an order on a purchase order

1. 1. Request a quote. Send the items, quantities, delivery ZIP code and the date you need it. Quotes are returned within one business day.
2. 2. Raise your requisition against the quote. Our quote number, part numbers and freight are all stated on it so a line-item match is straightforward.
3. 3. Send the purchase order to info@dotdiamondtools.com, referencing the quote number.
4. 4. We confirm and ship. Your PO number appears on the packing list and the invoice.
5. 5. We invoice on the terms shown on the quote.

If your agency requires a supplier to submit through a procurement portal, email us the portal name and the solicitation number and we will register and respond. See the section below.

Vendor registration, bids and cooperative contracts

We would rather be exact about this than imply a status we do not hold.

Cooperative contracts. We are not currently on a Sourcewell, NASPO ValuePoint, BuyBoard, OMNIA or TIPS contract. If your agency purchases through one of these and it is the only route open to you, tell us which one and we will look at the current solicitation cycle.

State and local vendor portals. We are not yet registered on state or municipal procurement portals. We register on request, at no cost to you — send us the portal and the registration link and we will complete it.

Bids, RFQs and informal quotes. We respond to informal quotes, formal RFQs and small-purchase solicitations. Send the solicitation document to info@dotdiamondtools.com and note the closing date in your message.

Specification support. If you are writing a line item for saw blades, we can help you specify it accurately — public flat-saw line items are commonly written by diameter and blade width together, and a specification missing the width can be bid several ways. Our technical guides cover blade selection, bond hardness and core bit sizing.

Lead times, freight and delivery

In-stock consumables — blades, core bits, cup wheels and pads — ship the same business day when the order is confirmed before 12:00 noon ET.

Equipment ships on a schedule confirmed in writing on your quote, because a walk-behind saw or a core drill moves as LTL freight rather than parcel and has to be booked.

Freight is quoted in writing before any payment is requested. If your site has no dock or forklift, or has restricted access or a required delivery window, say so when you request the quote and it will be priced in rather than added later. Full detail is on our Shipping and Freight page.

Frequently asked questions